Commercial Cleaning Bid Worksheet

Price the contract right the first time—production rate, labor hours, and margin in one place.

Why this matters: You walk the space, estimate labor, add your margin, and send two options. No guessing, no lowballing, no wondering if you left money on the table. Price the work, not the square footage.

Client name

Facility type

Total sqft

Number of restrooms

1 · Labor Estimate

Production rate (sqft/hr)

Total labor hours per visit

Buffer % (10–15%)

Visits per week

Total monthly labor hours

2 · Cost Breakdown

Hourly labor rate ($/hr)

Monthly labor cost ($)

Monthly supply cost ($)

Insurance + overhead allocation ($)

3 · Margin & Contract Price

Total monthly cost ($)

Target margin % (30% target / 20% floor)

Final monthly contract price ($)

4 · Two-Option Pricing

Option A: 2x/week monthly price ($)

Option B: 3x/week monthly price ($)

5 · Sanity Check Before You Send

Can I deliver this frequency every week without fail
Does this margin hold if the contract runs 6+ months
Enough cushion for surprises supply cost spikes, staffing gaps
Am I confident I can perform this work profitably